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Volunteer Statement of Understanding (SOU) - use for AEF, non-AEF (with ULN) and Exercises (with ULN)
UTAPSWeb is the system Individual Reservists must use to schedule their annual IDTs. IDT schedules for the following fiscal year must be built and submitted no later than Aug. 15 of each year. Below are several resources for using the UTAPSWeb system. Additional help topics can be found by using the help tab found within UTAPSWeb.
Enlisted Individual Reservists are eligible for uniform replacements for issued items only once every three years, IAW AFI 23-101, Material Management, AFRC Supplement, under the Fair Wear and Tear (FWT) Replacement. Requests for uniform replacement are is submitted on the AF 656, the order is placed in KYLOC and uniforms are mailed to members ready to wear.
NOTE: Due to FY budgeting, all request must be submitted no later than Aug. 31 for processing but may not be approved due to funding constraints.
Enlisted IR members will be issued:
Please use the OCP - AF Form 656 CLOTHING REQUEST AND RECEIPT to make your request.
Airman completes AF Form 656 and IR Uniform Agreement and submits request via myPers (Navigation: Contact Us -> Email TFSC -> Enlisted (drop-down menu) -> Compensation (drop-down menu) -> In the subject line, enter “Uniform Replacement”)
Forms and sample documents:
Female personnel are authorized a maternity uniform in-kind: one maternity jumper, one pair of slacks or one skirt, and one long sleeve maternity blues shirt.
In addition to completed AF Form 656 and IR Uniform Clothing Agreement, and AF Form 469, Duty Limiting Condition Report with the expected date of delivery is required.
Some items are not included under FWT: Cotton briefs, bath towels, handkerchiefs, socks, cotton undershirts, and female undergarments.
The status is updated in myPers when order is submitted.
Once member receives the uniform items, they are responsible for signing and submitting the signed AF 656 via the original myPers incident. Past Incidents are located by clicking on “Incidents/Messages” located on the top left corner of the myPers home page.
Items not available in KYLOC:
Some uniform items that are covered under the FWT Replacement policy are not available in KYLOC. In order to replace these items, Individual Reservists must receive pre-approval for reimbursement, purchase the items out of pocket, and then submit an OF 1164, along with their receipts, for reimbursement. Items commonly unavailable in KYLOC include, but are not limited to: fleece jacket, fleece hat, cotton ABUs, black pumps and steel-toed boots.
Request for reimbursement must be submitted and approved PRIOR to purchasing items.
Once member receives approval, they are responsible for purchasing items, signing and submitting the approved AF Form 656 and OF 1164 via the original myPers incident.
Reimbursement process for pre-approved purchases:
Reimbursement will be paid via DFAS direct deposit.
Note: Due to current budgeting issues, request for reimbursement are currently on hold pending the release of funds. Reimbursement requests will be forwarded to DFAS for processing as soon as funds are approved on a first come first serve basis.
Officer Individual Reservists are normally ineligible for uniform replacements. However, if you served on active duty orders for at least 91 consecutive days, you may be entitled to clothing allowance every two years.
Note: Officers must complete 91 days of active duty before submitting request
The status is updated via myPers when request is sent to HQ RIO Reserve Pay Office for processing. Member will receive a clothing stipend via myPay.
Required forms/additional documentation:
Q. How do I get paid after my Annual Tour is completed?
A. The fastest way for IMAs receive their pay for completing annual tour is by completing an electronic Tour of Duty Certification (TOD-C) in AROWS-R. Instructions on how to complete a TOD-C:
Members may also submit certified orders (AF IMT 938) to their respective Reserve Pay Office (RPO). Ensure blocks 36-44 are certified prior to submission.
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Q. How do I obtain a CAC reader?
A. The Individual Reservist's active duty unit can issue CAC readers. If your unit doesn't have a CAC reader available, contact your servicing detachment.
Q. How do I re-enlist?
Complete a Selective Reenlistment Program (SRP) and obtain both supervisor and commander approval. The SRP is then forwarded to the Individual Reservist's servicing detachment. The detachment will staff the SRP to ARPC for DD Form 4 processing. Once the Individual Reservist receives the DD Form 4 from their detachment they can reenlist. Non-bonus career fields can reenlist within 180 days of ETS; bonus career fields can only reenlist within a 30 day window of ETS. If the Individual Reservist needs to request an SRP or DD 4, the POC is their servicing detachment.
Q. How do I update my duty title?
Current duty title updates require a completed 2096 be prepared by your active duty unit and forwarded to the detachment for update in MILPDS. Duty history updates are submitted to ARPC for update via vPC-GR. Source documentation is required showing when the duty title was in effect (i.e. EPR/OPR).
Q. How do I volunteer for deployment?
There are three ways Individual Reservists may volunteer for deployment:
Visit http://www.arpc.afrc.af.mil/HQRIO/IMA-Deployments.aspx for more details.
**NOTE**Individual Reservists must submit a Statement of Understanding (SOU) and AF Form 49 to servicing detachment for all deployments & exercises
Q. I have already completed my readiness items; how can I get them updated in ARCNet?
You will need to ensure readiness update actions have been made in the applicable system of record (i.e. AFFMS, ASIMS, MILPDS, etc.). You may also provide your supervisor or URC with copies of the source documents reflecting currency of all readiness items. Comments can also be added to your ARCNet readiness detail report to identify the requirement has been met. Typically ARCNet will reflect all updated information within 2-3 weeks.
Q. What is the difference between an Individual Reservist's R/R and FY requirement and what constitutes as a "Bad Fiscal Year"?
Individual Reservists have two participation requirements: Retirement & Retention (R/R) and Fiscal Year (FY). The R/R requirement is an annual requirement where the Individual Reservist must earn a minimum of 50 points during the calendar year. 20 satisfactory R/R years renders the member eligible for a Reserve retirement. The FY requirement is an AFRC requirement. All AT and IDTs must be completed during the FY (1 Oct-30 Sep). Only AT and IDTs can satisfy the FY requirement. MPA, RPA, School tours, ECI etc., can only be applied towards the member's R/R year, not the FY requirement.
If you do not meet your mandatory participation requirements (determined by your Reserve Sections Code), you will receive an unsatisfactory year.
Q. Why am I unable to submit my UTAPS schedule to my supervisor for approval?
First, ensure your supervisor has established an account in UTAPS. Second, all IDTs for the fiscal year must be built/accounted for in UTAPS before a member can submit his/her schedule to the supervisor for approval (either 24 or 48 IDT periods).
Q. How do I apply for retirement?
A. Whether applying for a Reserve or active component retirement, each member must apply electronically through vPC-GR. vPC-GR is accessed through MyPers. From the vPC-GR homepage, click on "dashboard", then "action requests".
NOTE: The effective date of retirement must be at least six months out from the date of submission and the member must have at least 20 years of satisfactory service (which can be an accumulation of active, Reserve, Guard, and/or time spent within another military component).
Q: How do I know when I'm eligible for promotion?
Enlisted - (Position Vacancy) Members must be assigned to a higher graded billet and meet all basic eligibility requirements, as outlined in AFI 36-2502, Table 8.2, dtd. 12, Dec. 2014, in order to be considered promotion eligible. Those requirements are: PME completion, readiness up-to-date, satisfactory FY & R/R participation (for previous & current year), hold appropriate skill level, and recommended by your unit commander.
Officers - The CY Officer Promotion Board Schedule of Events can be found on the MyPers website. Use the following search method to locate the schedule:
The basic TIG rules for Mandatory boards are:
Lt/Capt - 2 yrs; Maj - 7 yrs; Lt Col - 7 yrs; Col - 4 yrs
The basic TIG rules for Position Vacancy boards are:
Maj - 5 yrs & Lt Col - 5 yrs; N/A for Lt, Capt and Colonels
ESGR, a Department of Defense program, was established in 1972 to promote cooperation and understanding between Reserve Component Service members and their civilian employers and to assist in the resolution of conflicts arising from an employee's military commitment. ESGR is supported by a network of more than 4,500 volunteers in 54 committees located across all 50 states, the District of Columbia, Guam-CNMI (Commonwealth of the Northern Mariana Islands), Puerto Rico, and the U.S. Virgin Islands. Volunteers, hailing from small business and industry, government, education, and prior military service bring a vast wealth of experience to assist in serving employers, Service members, and their families. Together with Headquarters ESGR staff and a small cadre of support staff for each State Committee, volunteers work to promote and enhance employer support for military service in the Guard and Reserve.
Individual Reservists who don't have access to email encryption may use AMRDEC-SAFE to securely transmit documents to HQ RIO. No CAC or official email address is required to access or use the system. However, using the non-CAC log-in option will need to verify their email every time they send documents. The maximum transfer size is 2 GB.
This briefing is designed to assist newly assigned IMAs in understanding the basics of their role in the Air Force Reserve Program. We will discuss roles and responsibilities, organization structure, pay and participation, member entitlements, career progression, retirement/retention date, etc.
Please keep in mind that the curriculum was developed specifically to equip you for your distinctive role in today's Air Force, and also to educate you on your responsibilities as an IMA.
If you're not able to attend in-person you can attend via DCS. The link for DCS is
It's advised that you ensure you're able to connect prior to the meeting.
Please RSVP, and indicate if you will be attending in person or via DCS, to RIODet6@us.af.mil, with your Name, Rank and Unit of Assignment. Det 6 Newcomer's Briefings are held every third Thursday of the month.
Stay connected with HQ RIO through your favorite social media apps.