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Personnel Resources

UTAPSWeb is the system Individual Reservists must use to schedule their annual IDTs. IDT schedules for the following fiscal year must be built and submitted no later than Aug. 15 of each year. Below are several resources for using the UTAPSWeb system. Additional help topics can be found by using the help tab found within UTAPSWeb.

  • UTAPSWeb - Please access UTAPSWeb by logging-in to AROWS-R and using the drop-down menu at the top left of the screen
  • RIO UTAPSWeb Guide
  • Help Desk:
    • Email: afrc.utapsweb@us.af.mil
    • 1-877-294-5822, Opt. 2
    • DSN: 497-0166, Opt. 2
    • Commercial Fax: 478-327-0519
    • DSN Fax: 497-0519
    • Hours of operation: Monday - Friday, 8 a.m. - 5 p.m. (ET)

Enlisted Individual Reservists are eligible for uniform replacements for issued items only once every three years, IAW AFI 23-101, Material Management, AFRC Supplement, under the Fair Wear and Tear (FWT) Replacement. Requests for uniform replacement are is submitted on the AF 656, the order is placed in KYLOC and uniforms are mailed to members ready to wear.

NOTE: Due to FY budgeting, all request must be submitted no later than Aug. 31 for processing but may not be approved due to funding constraints.

Operational Camouflage Pattern (OCP) will be an initial issue for enlisted Individual Reservists according to the fielding plan released by AFRC. (click here for timeline)

Enlisted IR members will be issued:

  • 1 Patrol Cap
  • 1 OCP Coat
  • 1 OCP Trousers
  • 1 Pair Coyote Brown Boots
  • 2 Undershirts
  • 2 Socks
  • 2 Name Tapes
  • 1 USAF Tape
  • 1 Insignia

Please use the OCP - AF Form 656 CLOTHING REQUEST AND RECEIPT to make your request.

Eligibility criteria:

  • Enlisted IRs
  • Replacements authorized once every three years for issue items ONLY

Request process:

Airman completes AF Form 656 and IR Uniform Agreement and submits request via myPers (Navigation: Contact Us -> Email TFSC -> Enlisted (drop-down menu) -> Compensation (drop-down menu) -> In the subject line, enter “Uniform Replacement”)

Request contents:

  • Completed AF Form 656
    • Provide your DOD ID number in place of SSAN (SSAN not accepted)
    • Provide your ETS date in the ETS Block (must have 180 days from DOS)
    • Provide quantity in “Req’d” column (reference AFI 36-3014, Attachment 3, Table A3.1 (male) Table A3.2 (female) for authorized quantity)
    • Provide the size you require in the “Sold” column
    • Provide your physical mailing address and telephone number on the form in the empty cells underneath “Maternity Shirt, Ctn/Poly (L/S or S/S)” 
  • IR Uniform Agreement

Forms and sample documents:

Maternity uniforms:

Female personnel are authorized a maternity uniform in-kind: one maternity jumper, one pair of slacks or one skirt, and one long sleeve maternity blues shirt.

In addition to completed AF Form 656 and IR Uniform Clothing Agreement, and AF Form 469, Duty Limiting Condition Report with the expected date of delivery is required.


Some items are not included under FWT: Cotton briefs, bath towels, handkerchiefs, socks, cotton undershirts, and female undergarments.

Notification process:

The status is updated in myPers when order is submitted.

Completion process:

Once member receives the uniform items, they are responsible for signing and submitting the signed AF 656 via the original myPers incident. Past Incidents are located by clicking on “Incidents/Messages” located on the top left corner of the myPers home page. 

Items not available in KYLOC:

Some uniform items that are covered under the FWT Replacement policy are not available in KYLOC. In order to replace these items, Individual Reservists must receive pre-approval for reimbursement, purchase the items out of pocket, and then submit an OF 1164, along with their receipts, for reimbursement. Items commonly unavailable in KYLOC include, but are not limited to: fleece jacket, fleece hat, cotton ABUs, black pumps and steel-toed boots. 

Request for reimbursement must be submitted and approved PRIOR to purchasing items.

Required documents:

  • AF 656
    • Provide your DOD ID number in place of SSAN (SSAN not accepted)
    • Provide your ETS date in the ETS Block (must have 180 days from DOS)
    • Provide quantity in “Req’d” column (reference AFI 36-3014, Attachment 3, Table A3.1 (male) Table A3.2 (female) for authorized quantity)
  • Signed IR Uniform Agreement 

Once member receives approval, they are responsible for purchasing items, signing and submitting the approved AF Form 656 and OF 1164 via the original myPers incident.

Reimbursement process for pre-approved purchases:

  1. Complete the OF 1164 by itemizing each purchase and annotating the cost of each item
  2. Maintain receipt(s) - receipt(s) will accompany the OF 1164 claim and are a mandatory inclusion
  3. IR will digitally sign in block 10 ‘Claimant Sign Here’

Reimbursement will be paid via DFAS direct deposit.

​Note: Due to current budgeting issues, request for reimbursement are currently on hold pending the release of funds. Reimbursement requests will be forwarded to DFAS for processing as soon as funds are approved on a first come first serve basis.

AFI 36-3014 - Clothing allowances for Air Force Personnel
  • AFI 23-101, Air Force Material Management, AFRC Supplement

  • Officer Individual Reservists are normally ineligible for uniform replacements. However, if you served on active duty orders for at least 91 consecutive days, you may be entitled to clothing allowance every two years.

    Note: Officers must complete 91 days of active duty before submitting request

    Eligibility criteria:

    • Officer IR's initial request is payable only once in a career or active duty
    • Request upon completing 91 consecutive days of active duty

    Request process:

    • Officer completes AF 1969 and submits request via myPers (Navigation: Contact Us, Email TFSC, Officer (drop-down menu), Compensation(drop-down menu), in the Subject field, enter “Uniform Replacement”)

    Request contents:

    • Completed AF 1969 
      • Completes blocks 1-6 
      • Active Duty Commander completes block 7-8 
      • Completes 9a for initial request or 9b for Active Duty 
      • Sign form 
    • Certified AF 938, Request and Authorized for Active Duty Training/Active Duty Tour 
      • Complete blocks 36-44

    Notification process:

    The status is updated via myPers when request is sent to HQ RIO Reserve Pay Office for processing. Member will receive a clothing stipend via myPay.

    Required forms/additional documentation:

    Q. How do I get paid after my Annual Tour is completed?

    A. The fastest way for IMAs receive their pay for completing annual tour is by completing an electronic Tour of Duty Certification (TOD-C) in AROWS-R. Instructions on how to complete a TOD-C: 


    Members may also submit certified orders (AF IMT 938) to their respective Reserve Pay Office (RPO). Ensure blocks 36-44 are certified prior to submission.

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    Q. How do I obtain a CAC reader?

    A. The Individual Reservist's active duty unit can issue CAC readers. If your unit doesn't have a CAC reader available, contact your servicing detachment. 

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    Q. How do I re-enlist?

    A. Complete a Selective Reenlistment Program (SRP) and obtain both supervisor and commander approval. The SRP is then forwarded to the Individual Reservist's servicing detachment. The detachment will staff the SRP to ARPC for DD Form 4 processing. Once the Individual Reservist receives the DD Form 4 from their detachment they can reenlist. Non-bonus career fields can reenlist within 180 days of ETS; bonus career fields can only reenlist within a 30 day window of ETS. If the Individual Reservist needs to request an SRP or DD 4, the POC is their servicing detachment.

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    Q. How do I update my duty title?

    A. Current duty title updates require a completed 2096 be prepared by your active duty unit and forwarded to the detachment for update in MILPDS. Duty history updates are submitted to ARPC for update via vPC-GR. Source documentation is required showing when the duty title was in effect (i.e. EPR/OPR).

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    Q. How do I volunteer for deployment?

    A. There are three ways Individual Reservists may volunteer for deployment:

    1. Volunteer Reserve System (VRS) accessed through ARCNet
    2. Contact your AFRC Functional Area Manager (FAM)
    3. Volunteer to take a unit deployment tasking through your active duty Unit Deployment Manager (UDM)

    Visit http://www.arpc.afrc.af.mil/HQRIO/IMA-Deployments.aspx for more details. 

    **NOTE**Individual Reservists must submit a Statement of Understanding (SOU) and AF Form 49 to servicing detachment for all deployments & exercises

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    Q. I have already completed my readiness items; how can I get them updated in ARCNet?

    A.  You will need to ensure readiness update actions have been made in the applicable system of record (i.e. AFFMS, ASIMS, MILPDS, etc.). You may also provide your supervisor or URC with copies of the source documents reflecting currency of all readiness items. Comments can also be added to your ARCNet readiness detail report to identify the requirement has been met. Typically ARCNet will reflect all updated information within 2-3 weeks. 

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    Q. What is the difference between an Individual Reservist's R/R and FY requirement and what constitutes as a "Bad Fiscal Year"?

    A. Individual Reservists have two participation requirements: Retirement & Retention (R/R) and Fiscal Year (FY). The R/R requirement is an annual requirement where the Individual Reservist must earn a minimum of 50 points during the calendar year. 20 satisfactory R/R years renders the member eligible for a Reserve retirement. The FY requirement is an AFRC requirement. All AT and IDTs must be completed during the FY (1 Oct-30 Sep). Only AT and IDTs can satisfy the FY requirement. MPA, RPA, School tours, ECI etc., can only be applied towards the member's R/R year, not the FY requirement.

    If you do not meet your mandatory participation requirements (determined by your Reserve Sections Code), you will receive an unsatisfactory year.  

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    Q. Why am I unable to submit my UTAPS schedule to my supervisor for approval?

    A. First, ensure your supervisor has established an account in UTAPS. Second, all IDTs for the fiscal year must be built/accounted for in UTAPS before a member can submit his/her schedule to the supervisor for approval (either 24 or 48 IDT periods). 

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    Q. How do I apply for retirement?

    A. Whether applying for a Reserve or active component retirement, each member must apply electronically through vPC-GR. vPC-GR is accessed through MyPers. From the vPC-GR homepage, click on "dashboard", then "action requests".

    NOTE: The effective date of retirement must be at least six months out from the date of submission and the member must have at least 20 years of satisfactory service (which can be an accumulation of active, Reserve, Guard, and/or time spent within another military component).

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    Q: How do I know when I'm eligible for promotion?

    A.  Enlisted - (Position Vacancy) Members must be assigned to a higher graded billet and meet all basic eligibility requirements, as outlined in AFI 36-2502, Table 8.2, dtd. 12, Dec. 2014, in order to be considered promotion eligible. Those requirements are: PME completion, readiness up-to-date, satisfactory FY & R/R participation (for previous & current year), hold appropriate skill level, and recommended by your unit commander.

    Officers - The CY Officer Promotion Board Schedule of Events can be found on the MyPers website. Use the following search method to locate the schedule:

    • Reserve
    • Officer
    • Promotion

    The basic TIG rules for Mandatory boards are:

    Lt/Capt - 2 yrs; Maj - 7 yrs; Lt Col - 7 yrs; Col - 4 yrs

    The basic TIG rules for Position Vacancy boards are:

    Maj - 5 yrs & Lt Col - 5 yrs; N/A for Lt, Capt and Colonels 

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    ESGR, a Department of Defense program, was established in 1972 to promote cooperation and understanding between Reserve Component Service members and their civilian employers and to assist in the resolution of conflicts arising from an employee's military commitment. ESGR is supported by a network of more than 4,500 volunteers in 54 committees located across all 50 states, the District of Columbia, Guam-CNMI (Commonwealth of the Northern Mariana Islands), Puerto Rico, and the U.S. Virgin Islands. Volunteers, hailing from small business and industry, government, education, and prior military service bring a vast wealth of experience to assist in serving employers, Service members, and their families. Together with Headquarters ESGR staff and a small cadre of support staff for each State Committee, volunteers work to promote and enhance employer support for military service in the Guard and Reserve.

    Contact the ESGR:

    Individual Reservists who don't have access to email encryption may use AMRDEC-SAFE to securely transmit documents to HQ RIO. No CAC or official email address is required to access or use the system. However, using the non-CAC log-in option will need to verify their email every time they send documents. The maximum transfer size is 2 GB.


    Notice to IR Airmen

    18-044-IR Pay: Current and Future State 4 days ago
    18-043-HQ RIO FY19 IR Orientation Class Dates Announced 6 days ago
    18-042-CY19A RSSB application deadline for Individual Reservists is Dec. 17, 2018 6 days ago
    18-041-Seasonal Influenza Vaccination Program 2018-19 11 days ago
    18-040-TFSC Consolidates Support for Travel & Reserve Pay Issues 11 days ago
    18-039-CY19 Command Chief Master Sergeant (CCM) Screening Board for Individual Reservists 19 days ago
    18-038-TFSC support for IMAs expanding Nov. 1, 2018 20 days ago
    18-036-Accountability update for personnel in Mississippi 20 days ago
    18-035-Hurricane Michael event is active 33 days ago
    18-032-Updated Reserve and Travel pay changes effective Oct. 15, 2018 34 days ago
    18-031-Reminder: Orders Requests Deadline Fast Approaching 52 days ago
    18-030-New Travel Offices Submission Process 52 days ago
    18-029-September newsletter for Individual Reservists now available 55 days ago
    18-028-STOP Movements in effect due to Hurricane Florence 62 days ago
    18-027-Orders requests for Oct. 1-19 must be approved by Sep. 24 63 days ago
    August newsletter for Individual Reservists now available 81 days ago
    18-026 - Per-Diem policy changed effective 12 Aug 18 for long-term TDYs 90 days ago
    18-025 - Update - IMAs must submit ETP letter for all AT requests for remainder of FY 2018 90 days ago
    18-024 - IMAs must submit ETP letter for all AT requests by Jun 30th of each year 91 days ago
    18-023 - IMAs must submit all IDTs for FY19 in UTAPS by August 15 94 days ago
    July newsletter for Individual Reservists now available 119 days ago
    June newsletter for Individual Reservists now available 147 days ago
    18-022 - Submit all FY18 AT requests by June 15 152 days ago
    18-021 - Next IR Orientation set for Aug 20-23, applications due July 6 154 days ago
    18-020 -GTCC use now mandatory for all travelers 188 days ago
    April newsletter for Individual Reservists available 199 days ago
    18-019 - STEP II promotion applications due May 21 207 days ago
    18-018 - IRs can now submit travel, pay documents via myPers 221 days ago
    18-017 - IR Travel, Pay Offices training closures, March 29-30 235 days ago
    March newsletter for Individual Reservists available 241 days ago
    February newsletter for Individual Reservists available 262 days ago
    18-012 - IR Travel Closure, Feb. 22 264 days ago
    18-011 - TRICARE West participants must update autopayments 274 days ago
    18-010 - CY19 EDEB Invitation to Apply | Susp: March 11, 2018 280 days ago
    18-009 - VLPAD AFROTC opportunity for lieutenant colonels, selects 280 days ago
    CY19 EDEB Invitation to Apply Release 284 days ago
    18-008 - Deserving Airman commissioning opportunity 284 days ago
    18-007 - Solicitation for multiple awards 292 days ago
    18-006 - Government shutdown duty instructions for IRs 297 days ago
    January newsletter for Individual Reservists available 299 days ago
    18-002 - Nominations for Outstanding IR of the Year accepted until Feb. 11 307 days ago
    18-001 - Solicitation for 12 Outstanding Airmen of the Year | Susp: Jan. 15 312 days ago
    17-068 - 2018 IR Orientation course dates announced 326 days ago
    December newsletter for Individual Reservists now available 328 days ago
    17-065 - Updated Travel Companion for IRs available now 342 days ago
    17-061 - November newsletter for IRs now available 362 days ago
    17-060 - New location, contact info for IR Travel Office 363 days ago
    17-059 - RSSB application deadline for Individual Reservists is Dec. 11 1 years 3 days ago
    17-060 - IDT travel and lodging reimbursements delayed 1 years 4 days ago
    17-057 - New location, contact info for IR Travel Office 1 years 6 days ago
    17-056 - IRs should update beneficiaries in new SGLI system 1 years 19 days ago
    17-055 - Solicitation for multiple awards 1 years 20 days ago
    17-053 - IRs must obtain flu vaccine by Dec. 31 1 years 24 days ago
    October newsletter for Individual Reservists now available 1 years 26 days ago
    17-052 - Nominations for JAYCEES TOYA awards due Nov. 1 1 years 30 days ago
    17-050 - FY17 AFRC Medical Awards solicitation | Susp: Oct. 23. 1 years 40 days ago
    17-048 - IRs must complete annual AFPAAS update 1 years 47 days ago
    17-046 - CY18 CCM Screening Board instructions for Individual Reservists 1 years 48 days ago
    17-047 - IMA Travel Office experiencing email encryption issues 1 years 48 days ago
    17-043 - All orders for Sept 27-Oct 13 must approved by Sept 26 1 years 51 days ago
    September newsletter for Individual Reservists now available 1 years 55 days ago
    July newsletter for Individual Reservists now available 1 years 124 days ago
    17-038: Individual Reservist RDEDB applications due Aug. 28 1 years 126 days ago
    17-037 - June newsletter for Individual Reservists available 1 years 146 days ago
    17-033 - All AT requests must be submitted by June 30 1 years 164 days ago
    17-032 IR Orientation registration deadline extended to June 29 1 years 165 days ago
    May newsletter for Individual Reservists available 1 years 175 days ago
    17-027 - Use of online booking tools to rent private residences for lodging restricted 1 years 177 days ago
    17-026 - New IR Orientation dates set 1 years 181 days ago
    17-024 - 6-month wait on voluntary assignments enforced for FY17 1 years 201 days ago
    17-023 - Active-duty opportunity for Air Force Reserve Defenders 1 years 201 days ago
    17-022 - Solicitation for AF Language Awards 1 years 201 days ago
    17-021 - Solicitation for multiple awards 1 years 201 days ago
    17-020 - Nominations for STEP II due May 18 1 years 203 days ago
    17-018 - Policy restricting AirBnB use expected soon 1 years 209 days ago
    17-017 - MPA opportunities in USAFE 1 years 209 days ago
    April newsletter for Individual Reservists available 1 years 209 days ago
    HQ RIO announces top Individual Reservists of 2016 1 years 222 days ago
    17-015 - IR NOTAM - Solicitation for multiple awards 1 years 236 days ago
    17-013 - IR NOTAM - IRs should check point credit summary 1 years 242 days ago
    March newsletter for Individual Reservists available 1 years 242 days ago
    17-012 - IR NOTAM - Solicitation for multiple awards 1 years 263 days ago
    February newsletter for IMAs available 1 years 264 days ago
    New mobile app for IMAs is “everywhere you are” 1 years 279 days ago
    17-008 - AROWS-R, UTAPSweb available from .com networks 1 years 290 days ago
    17-005 - May IR Orientation open for applications 1 years 297 days ago
    17-004 - January newsletter for IMAs available 1 years 298 days ago
    17-003 - AROWS-R, UTAPS .com issue persists, resolution expected soon 1 years 300 days ago
    17-002 - Change to policy on limiting ADOS orders of pregnant reservists 1 years 305 days ago
    17-001 - HQ RIO Detachment 4 network outage 1 years 310 days ago
    IR NOTAMs are numbered sequentially; NOTAMs not listed in the online record may be obtained by contacting the member's servicing HQ RIO detachment directly.

    Notice to IR Airmen Archive

    Click here to expand contentClick here to collapse content  2016
    Click here to expand contentClick here to collapse content  2015
    Click here to expand contentClick here to collapse content  2014

    HQ RIO and Detachment Events

    Det 6 Newcomer's Briefing
    Start Date/Time:
    Thursday, June 21, 2018 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
    End Date/Time:
    Thursday, June 21, 2018 4:00 PM (UTC-05:00) Eastern Time (US & Canada)
    Recurring Event:
    Recurring Event On the Third Thursday of the month until 11/15/2018 (total 13 events)
    Normal Priority

    This briefing is designed to assist newly assigned IMAs in understanding the basics of their role in the Air Force Reserve Program.  We will discuss roles and responsibilities, organization structure, pay and participation, member entitlements, career progression, retirement/retention date, etc. 

    Please keep in mind that the curriculum was developed specifically to equip you for your distinctive role in today's Air Force, and also to educate you on your responsibilities as an IMA.

    If you're not able to attend in-person you can attend via DCS.  The link for DCS is https://conference.apps.mil/webconf/NewcomersBriefing

    It's advised that you ensure you're able to connect prior to the meeting.

    Please RSVP, and indicate if you will be attending in person or via DCS, to RIODet6@us.af.mil, with your Name, Rank and Unit of Assignment.  Det 6 Newcomer's Briefings are held every third Thursday of the month.

    Owned by ARPC Admin On Thursday, March 22, 2018

    Social Media

    Stay connected with HQ RIO through your favorite social media apps.

    To download the RIO Connect mobile app for your device, click on the appropriate link below. For more information on the RIO Connect app click here.